Email Monitoring Software

Email presents a security weakness. Attachments can contain malware and phishing scams can trick employees into disclosing passwords. Hackers are becoming increasingly sophisticated in getting into business networks through email, so you need to lock down that security weakness.

Email monitoring software has developed in pace with threats, so now there are some very sophisticated email protection systems on the market. Failure to monitor email can lose your company data protection standards accreditation and that can be a threat to winning new business. So, this is a serious issue that needs to be addressed.

Here is our list of the best email monitoring software:

  1. Guardz EDITOR’S CHOICE This security monitoring platform includes scanning for threats to endpoint and cloud data storage. Its email security monitoring facility automatically removes phishing attempts, malware, spam, and impersonation scams from user mailboxes. Get a 14-day free trial.
  2. Fortra Agari Email Security (GET DEMO) This email authentication service stamps out impersonation and phishing attempts by recording genuine emails sent on a domain. This is a cloud-based service and you can access a demo online.
  3. ManageEngine Endpoint DLP Plus (FREE TRIAL) This data loss prevention system includes email scanning for outbound emails through a plug-in for Outlook. Available for Windows Server. Get a 30-day free trial.
  4. Teramind Email Monitoring Part of the Teramind user monitoring suite of services, this tool monitors both incoming and outgoing emails for malicious activity.
  5. Mimecast Secure Email Gateway This cloud-based email protection system roots out malware and phishing attempts.
  6. Proofpoint Essentials Online security system aimed at SMB. Protects email and social media accounts.
  7. N-able SpamExperts Aimed at ISPs and web hosting companies, this on-premises software adds an extra security service to clients.
  8. N-able Mail Assure Cloud-based email security and archiving package is structured for use by MSPs when protecting the systems of their clients.
  9. Trustifi Inbound Shield The cloud system is a referencer service that scans all incoming emails for threats in the form of scam text, infected attachments, and malicious links.
  10. Topsec Email Security Blocks spam, viruses, malware, and ransomware, identifies phishing and quarantines questionable email content.
  11. Barracuda Email Security Gateway A hardware-based email that blocks incoming threats and outgoing data theft attempts. A cloud-based version is also available.
  12. SpamTitan Online service that blocks spam, malicious links, phishing, malware, and spyware.
  13. modusCloud Cloud-based protection for Microsoft Outlook and Office 365. Includes archiving and email encryption as well as spam, phishing, malware, and link filtering.
  14. Hornetsecurity Spam and Malware Protection An online email filter that blocks spam and malware.
  15. Sophos Email Security Cloud-based email security solution that uses AI to block phishing attempts as well as spam and malware.

The number of email monitoring systems available has exploded in recent years, so it can take a lot of time to research the industry to find the right solution for your business. We have cut down the time that the task will take you by identifying the best email security monitoring tools available today.

The Best Email Monitoring Software

All of these solutions are cloud-based while a couple also offers an appliance-resident alternative.

Our methodology for selecting an email monitoring package 

We reviewed the market for email monitoring software and analyzed tools based on the following criteria:

  • Spam filters and customizable content filtering rules
  • Blocks on malware
  • Phishing attempt detection
  • Scanning of URLs embedded in emails
  • Attachment sandboxing
  • A free trial or a demo for a no-risk assessment period
  • Value for money is represented by a comprehensive tool offered at a fair price

With these selection criteria in mind, we have investigated a selection of tools that are excellent at monitoring emails.

1. Guardz (FREE TRIAL)

Guardz Email Security Software

Guardz provides email security monitoring as part of a platform of system-wide security tools. Email is a major route into business systems for malware, ransomware, and data thieves, so scanning emails for threats is a major part of the protection system offered by Guardz.

Key Features

  • Scans incoming emails
  • Removes malicious emails to quarantine
  • Guards Outlook/ Exchange Server
  • Scans Gmail accounts
  • Protects data on endpoints and on the cloud

Why do we recommend it?

Guardz protects data from theft or interference by identifying tricks and credential theft attempts that occur in email scams. Hackers will try to steal data as well by posing as a manager and Guardz spots those campaigns. Malicious emails are moved to quarantine where they can be examined by an analyst.

The Guardz cloud platform is able to protect endpoints and also other cloud platforms. Specifically, the service monitors emails into the Gmail unit of Google Workspace and the Outlook/Exchange Server systems in Microsoft 365. The cloud storage parts of those two platforms are also monitored for security breaches – that means, OneDrive and Google Drive.

The dashboard for a Guardz account is accessible through any standard Web browser. So, it can be accessed from anywhere. The package is intended for use by managed service providers as part of their work to monitor and manage the systems of their clients. The screens for the dashboard can be branded with the MSP’s logos and name.

Who is it recommended for?

The Guardz system is advertised to companies for their own protection but the company insists that its services should be administered by managed service providers. An account can cater to just one user account and goes up to cover large organizations. Interested companies can choose an MSP independently or pick one from a list of recommendations on the Guardz site.

Pros:

  • Operates on the cloud, so no need to host
  • Attack summary screen
  • Blocks attacks that run through emails
  • Options to assess quarantined accounts
  • Automated remediation for protection

Cons:

  • Accounts need to be operated by managed service providers

Although Guardz advertises to companies on its website, it won’t accept accounts directly from them. The company will only operate through managed service providers. You can get a look at Guardz by accessing a 14-day free trial.

EDITOR'S CHOICE

Guardz is our top pick for email monitoring software because it blocks hacker access that is frequently implemented through email tricks. Data thieves will use phishing to trick users into disclosing their account credentials; con artists impersonate managers to persuade clerks to wire money; ransomware and malware get onto systems through email attachments; and inboxes get flooded by spam. The Guardz system removes all of those threats and keeps businesses safe.

Official Site: https://guardz.com/free_trial

OS: Cloud-based

2. Fortra Agari Email Security (GET A DEMO)

Fortra Agari Executive Overview

Fortra Agari Email Security operates from the cloud and acts as a validator for emails that are sent from addresses on your company’s domain. The package of checks performed by this system is known as a domain-based message authentication, reporting, and conformance (DMARC) service. It records valid emails when they are sent and participating email servers check with Agari for every received email to make sure they are on that list before forwarding them to the recipient’s inbox.

Key Features: 

  • Records valid emails
  • Confirms valid emails
  • Compiles an IP address blacklist of scammers
  • Registers the URLs of phishing websites

Why do we recommend it?

Fortra Agari Email Security combats a range of scammer tricks. It also looks into the content of emails for links to sites and rejects a mail if it leads to a phishing page. Phishing commonly directs recipients to an impersonator site to enter credentials and so this can be a threat to the personal security of employees as well as a method to steal corporate account details.

When a user in your company sends out an email on your domain, that event is recorded by Agari. The receiving mail server checks with Agari if the incoming mail is on the system’s list. If it isn’t that means the email has a spoofed address on it. Agari notes the failed reference and compiles analysis data for the protected domain. The receiving email server will bin the email, so the target of the scam never learns of its existence.

Agari also updates two global scammer blacklists. The first is a list of the IP addresses that phishing emails are sent from. The second is a list of phishing websites, which the Agari system gets from the receiving email servers that scan the contents of incoming emails.

This system also examines internal emails displaying the protected company’s domain in their email addresses. This combats a major technique of business email compromise where a scammer impersonates a manager and instructs an administrator to make a payment.

Who is it recommended for?

All companies are at risk from email trickery and so this is an important tool for any enterprise. The system blocks attempts to steal credentials and fool employees into making payments to con artists. The service is hosted in the cloud and integrates easily into email server systems. It has a special integration routine for on-premises Exchange Server and the cloud-based Microsoft 365.

Pros:

  • Operates from the cloud and integrates into your email gateway
  • Checks email contents for links to phishing websites
  • Protects against credentials theft and bogus management instructions to administrators
  • Shares scam discoveries with other businesses around the world

Cons:

  • Lacks a free trial

Fortra Agari Email Security provides its DMARC service from the cloud. It needs to be integrated into your email server through that system’s settings. There is no free trial for the DMARC service, but you can access a demo.

Fortra Agari Email Security Access a FREE Demo

3. ManageEngine Endpoint DLP Plus (FREE TRIAL)

ManageEngine Endpoint DLP Plus

ManageEngine Endpoint DLP Plus is a system-wide data protection system that is designed to prevent the theft, corruption, and misuse of personally identifiable information (PII). As part of this remit, the package provides an email scanner that aims to prevent PII from being mailed out of the company.

Key Features

  • A plug-in for Outlook
  • Scans emails for PII
  • Whitelisting for approved email destinations
  • Compliance management for GDPR, PCI DSS, and HIPAA

Why do we recommend it?

ManageEngine Endpoint DLP Plus provides automated scanning of email systems to prevent PII from being sent out of the protected business. The Endpoint DLP Plus system scans and classifies PII on data stores and creates a data inventory. The tool doesn’t reference that database but reruns its PII detection methods on each email.

The email scanner looks through the body of emails as well as attachments. It performs pattern matching and data fingerprinting to look for specific types of data. The exact category of data that the system searches for depends on how you set up the package – you specify which standards you are aiming for.

The service also looks at the intended recipient of each email. The easiest way a business can manage the process of assessing recipients is to set up a whitelist. This creates a list of approved correspondents. The DLP service has three modes and one of them allows emails with sensitive data to be sent only to those whitelisted domains.

Who is it recommended for?

Any business that holds PII needs this package. The service is suitable for compliance with PCI DSS, HIPAA, and GDPR. There is a free edition of the package that has all of the features of the paid package but is limited to monitoring up to 25 endpoints.

Pros:

  • Part of a system-wide data loss prevention package
  • Free edition to monitor 25 endpoints
  • Log, block, or conditionally allow emails
  • Only controls emails that contain PII

Cons:

  • No version for Linux

ManageEngine Endpoint DLP Plus is available for Windows Server and you can assess the system with a 30-day free trial.

ManageEngine Endpoint DLP Plus Start a 30-day FREE trial

4. Teramind Email Monitoring

Teramind Email Monitoring

Teramind is an insider threat protection system that can be accessed as a cloud service or installed as on-premises software. The Teramind system is available in three editions: Starter, UAM, and DLP. The email monitoring system is included in the UAM and DLP packages.

Key Features

  • Monitors outgoing emails
  • Blocks data transfers
  • Includes a range of data controls
  • Insider threat detection

Why do we recommend it?

Teramind Email Monitoring is part of the Teramind Data Loss Prevention platform. This package tries to lock down data movements and applies different rules for different user accounts. That is, an account that is authorized to handle specific types of data will not be blocked for that type of data.

As an employee monitoring system, this email threat detector is completely different from all of the other email protection services on this list. Rather than looking for spam and phishing, this system blocks disclosure. So, if a phishing email comes in, the response containing a password gets blocked rather than the original scam request.

The main focus of this email tool is to prevent data disclosure in outgoing emails. As an extra feature, not included with the other systems in this list, this service detects subterfuge and employee sabotage. The service can also measure response times of client-facing staff to incoming customer emails.

Who is it recommended for?

Email monitoring is not available as a separate unit. Instead, it is integrated into the top three of the four Termaind plans, which provide user activity monitoring and data loss prevention. The software for these subscription plans can be run on your server, on a cloud platform, or accessed as a SaaS package.

Pros:

  • Great user interface – simple to navigate and learn
  • Highly visual reporting and real-time monitoring
  • Built with compliance in mind
  • Goes beyond email monitoring with options for actively monitoring and keylogging

Cons:

  • Platform tries to do it all which can be overwhelming for those who only wish to use one or two features
  • Some features like keylogging can be invasive
  • Steep learning curve during implementation

Both the on-premises software and the hosted service are priced on a subscription basis with charges levied per month per monitored endpoint. Bills can be paid monthly or annually. However, charges have to be paid in advance. Customers paying annually get two months for free. All cloud-based editions are available on 7-day free trials and Teramind’s on-premises software can be had on a 14-day free trial for any edition.

5. Mimecast Secure Email Gateway

Mimecast Secure Email Gateway

The Mimecast Secure Email Gateway scans all incoming emails for malicious URLs, infected attachments, and other malware intrusion tactics. It is also able to spot spam, phishing scams, and impersonators. Mimecast compiles a live threat intelligence database from records of previous attacks experienced by all of its customers and the gateway references this information source as it processes each incoming email.

Key Features

  • Email security monitoring
  • Blocks malware
  • Identifies phishing attempts

Why do we recommend it?

The Mimecast Secure Email Gateway is an edge service that is hosted in the cloud. Incoming and outgoing emails are channeled through the Mimecast proxy server where inbound emails are scanned for threats and outbound emails are assessed for data disclosure. The tool can also examine internal corporate emails.

The detection system used by Mimecast is a hybrid of many different scanning measures. The email filter uses pattern detection as well as threat intelligence. These autonomous detection methods aim at spotting zero-day attacks that have yet to be recorded in the threat intelligence database. Mimecast references DNS servers to authenticate the domains on the addresses in incoming emails against the IP address of origin. This enables the system to spot spoofing attempts and block the emails of those fake senders.

Who is it recommended for?

This is an easy system to implement because the service is hosted off site and mirrors all of your email accounts. This has a double benefit because those cloud-based copies will continue to function if your email server goes down. So, it provides a business continuity service.

Pros:

  • Acts as a full email gateway for completely mail security
  • Uses pattern recognition and behavior analysis to detect unregistered threats
  • Can help identify traffic not using proper DNS security measures (DKIM, SPF, DMARC)

Cons:

  • Only available as a SaaS
  • Admin console could be made easier to use
  • Whitelisting could be made more user-friendly

The Mimecast Secure Email Gateway is delivered on a Software-as-a-Service model, so you don’t need to install any software. While most of the services on this list are aimed at SMBs, Mimecast is definitely suitable for large organizations.

6. Proofpoint Essentials

Proofpoint Essentials Email Monitoring

Proofpoint Essentials is a complete email solution that includes archiving and social media protection as well as email filtering. This is a cloud-based service that is charged on a subscription model. This solution is aimed at small and middle-sized businesses.

Key Features

  • Security monitoring for email and social media
  • Archiving and recovery
  • Threat intelligence

Why do we recommend it?

Proofpoint Essentials is an AI-based email protection system that detects, spam, BEC, and phishing attacks. Once the proxy system is set up, it copies your email account structure and passes emails to each account through its own filters before forwarding them. This also provides a continuity service if your own email server becomes unavailable.

Another bonus included in Proofpoint Essential is a continuity service. This provides a hosted replacement for your regular email service should your email server go down or get damaged. The email archiving service can store emails for up to 10 years.

Email protection includes a threat intelligence database, URL validation, spam protection, and malware filtering. The system can protect cloud-based email systems as well as on-premises mail servers.

Who is it recommended for?

This tool is marketed for small and middle-sized businesses. Proofpoint produces a very similar system with the same AI engine for larger businesses. You need to alter your mail DNS records so that all emails for your domain go to the Proofpoint server instead of your own.

Pros:

  • Combines email archiving and security into one package
  • Can retain emails for up to 10 years, great for compliance
  • Ideal for small to medium-sized businesses
  • Offers URL validation to help stop phishing attempts

Cons:

  • Could use more customization options
  • Would like to see an encryption feature added to help companies comply with standards such as HIPAA

You can get a 30-day free trial of Proofpoint Essentials, but you will have to meet a sales representative in order to get it. The company doesn’t reveal its prices online.

7. N-able SpamExperts

Spam Experts

N-able SpamExperts email protection is offered to ISPs and web hosts so that they can improve their services to their customers. Another incentive for hosting companies to implement this protection is that a malicious email on a hosted system could damage that network as well as the customer.

Key Features

  • Aimed at ISPs and Web hosts
  • Includes a spam filter
  • Monitors both inbound and outbound traffic

Why do we recommend it?

N-able SpamExperts provides inbound and outbound email filtering and also offers an email archiving service. The core of the system is an AI-based detection system, which is hosted on the N-able cloud servers. However, the out package can be downloaded for self-hosting or you can get it as a SaaS package.

The email filtering procedures cover both inbound and outbound emails. Inbound emails are checked for spam, malware, and phishing content, while outbound emails are checked for data disclosure. Malicious threats are detected by reference to a central threat intelligence database that SolarWinds maintains by recording events encountered by its customers around the world. The package also includes an email archiving service.

Who is it recommended for?

This package is marketed for use by service providers, such as Internet service providers or Web hosting platforms. The idea is that the buyer will offer the service to their clients and each of those customers will get a subaccount. Clients get a cloud-based console to manage their email accounts.

Pros:

  • Designed specifically for MSPs and ISPs
  • Cloud-based service makes scaling easy, great for new service providers
  • Supports email archival
  • Supports many multi-tenant options

Cons:

  • Misconfiguration could lead to large-scale email outages
  • Could be made easier to navigate

The service is cloud-based, so there is no need to install any software. The pricing is kept private and is only disclosed per customer by a sales agent. You can get a no-obligation 30-day free trial of Spam Experts.

8. N-able Mail Assure

SolarWinds Mail Assure

SolarWinds has two email security solutions on our list. The first is a cloud-based service offered by the N-able division. N-able Mail Assure is marketed as a service that MSPs can add on as an extra income stream to offer to clients, but there is nothing stopping companies from subscribing to the service directly.

Key Features

  • Designed for MSPs
  • Email traffic monitoring
  • Spam filter

Why do we recommend it?

N-able Mail Assure is a cloud-based email scanning service that detects and blocks spam, BEC, and phishing attempts. This is a proxy service that mimics the email accounts of the protected company. That is, emails are scanned and clean mails are deposited in the MailAssure user email accounts. These are then replicated to the destination user Inboxes.

The email filtering service is complemented by an archiving facility. The company maintains a threat database from the experiences gleaned from serving all of its clients. The threat database is just one technique that Mail Assure uses to block threats. This analysis means that the system is able to detect phishing and impersonation attempts as well as root out malicious links, malware, spoofing, and spam. The system also examines outbound mail for data disclosure.

Who is it recommended for?

This service is marketed to managed service providers for the protection of the email systems of their clients. It can integrate into the SaaS version of Microsoft 365 as well as on-premises servers. The Mail Assure user email accounts can act as a business continuity service.

Pros:

  • Based in the cloud, no surprise infrastructure costs
  • Designed for MSPs and multi-tenant use
  • Supports protection for cloud-hosted email servers

Cons:

  • The platform has many features which will require time to fully explore

The N-able Mail Assure is able to protect cloud-based mail servers, such as Office 365 as well as your own on-premises mail servers. The company is cagey about its prices and each potential customer needs to contact the sales team for a customized quote. However, you can get a 30-day free trial first to put the system to the test.

9. Trustifi Inbound Shield

Trustifi

Trustifi Inbound Shield is one of three modules offered by Trustifi, all of which monitor emails for malicious activity. The other two units available are Outbound Shield, which is a data loss prevention system, and Account Compromise Detection, which looks for account takeover. All three modules are hosted on the cloud.

The Trustifi system integrates into email servers through a plug-in. This is available for on-premises mail servers and also for Microsoft 365 and Google Workspace.

Key Features:

  • Cloud-based
  • Looks for malware in email bodies and attachments
  • Roots out spam emails
  • Spots masquerading

Why do we recommend it?

Trustifi Inbound Shield is a cloud-based reference system that operates on emails through a plug-in. The tool scans an email and then communicates a pass or a fail, which tells your email system to make the email available to the recipient or hold it back. An outbound email scanner is available on the same platform.

Inbound Shield uses AI-based routines to spot impersonation and spoofing. It can also identify spam by looking at the contents. This method is supplemented by a blacklist of known spam email sources. The system checks links in email bodies for fake and infected sites.

The protection system extends to attachments. Emails and attachments that are suspicious can be held back and quarantined for investigation. The exact actions performed by the Trustifi system can be adapted according to your wishes, expressed in the settings of your account.

Who is it recommended for?

This tool can be used by any business. It does not require any technical knowledge to install because the integration of the necessary plug-in is guided through the cloud-based console of Trustifi. The service detects spam, BEC, and impersonation, which means that the tool will more than earn its price in theft avoidance.

Pros:

  • Easy-to-install with an API
  • Spots and blocks emails and attachments containing malware
  • Identifies spam emails and masquerading
  • Validates links contained in emails

Cons:

  • Would prefer access to a free trial.

The Trustifi service can be adapted by applying security policies. These are available as templates that can be applied or they can be created individually. There are templates in the Trustifi library that create compliance with specific data protection standards, such as PCI DSS, HIPAA, and GDPR.

10. Topsec Email Security

Topsec Email Security

Topsec Email Security is a web-based service that checks both inbound and outbound emails. Inbound emails are filtered to strip out malware and spam. Companies can also implement policies over email content, and block those that have illicit content from reaching their destinations. It also scans all attachments for malicious content.

Key Features

  • Cloud-based service
  • Monitors both inbound and outbound emails
  • Archiving add-on available

Why do we recommend it?

Topsec Email Security is a managed security service with spam, phishing, and BEC protection for inbound emails and data loss protection implemented on outbound emails. This service acts as a proxy, filtering incoming emails on a different server before forwarding cleared mails to the client’s email server.

As the Email Security system is an edge service, all of this activity takes place away from the network. Thus, the Topsec Email Security system reduces traffic on your own network and also lessens the load on your email server.

The reduction of spam also improves worker productivity because each employee spends less time scanning through spam emails.

Topsec offers a number of add-on services that will enhance your email system. These include mail archiving and a continuity service that will provide a secondary host for your mailboxes if your main email server goes down or gets damaged.

Who is it recommended for?

The Topsec service can be contracted directly by corporations or it can be offered as an extra service by MSPs. In the latter case, MSPs simply act as a marketing partner for the Topsec service, passing through all responsibility for email management while continuing to support the other systems of their clients.

Pros:

  • Completely web-based service makes onboarding easy
  • Acts as an edge service, redirecting mail flow for processing
  • Doesn’t overwhelm you with features, additional services comes as optional add-ons

Cons:

  • Filtering can be time-consuming, would like to see more bulk configuration options
  • Make it easier to release emails from spam

The Topsec price list is only available to potential customers who contact the sales office. However, it is possible to get a 30-day free trial of the system to try before buying.

11. Barracuda Email Security Gateway

Barracuda Email Security Gateway

Barracuda Email Security Gateway is a physical appliance that plugs into your network. The full service also involves remote elements provided by Barracuda, so this is a hybrid cloud/appliance solution.

Key Features

  • Implemented as a physical appliance
  • Covers on-site and cloud-based email systems
  • Offers encryption for emails

Why do we recommend it?

Barracuda Email Security Gateway pre-processes emails with the intention of preventing malware from touching your servers. The service also detects spam, phishing attempts, and business email compromise (BEC). When deployed as a physical appliance the system will also absorb DDoS attacks. Outbound filtering manages data loss prevention.

The appliance gathers all of your inbound email traffic before it hits the network, so it is able to absorb DDoS attacks as well as blocking malicious emails. The email filtering system will strip out viruses, spam, phishing attempts, and infected attachments.

The service also includes email encryption for security and a stand-in email server in case your own mail server becomes unavailable. Outbound content checking looks for unwanted data disclosure to enable your business to stay in compliance with data protection standards.

If you don’t want to have to install a physical piece of equipment, you can opt to get the email security gateway as a virtual appliance or as software that you can run on your own virtual servers in AWS or Azure.

Who is it recommended for?

This package is a physical or virtual appliance. The virtual appliance options are to run it over a hypervisor on your own server or on cloud accounts run by AWS or Azure. The tool performs encryption offloading, so it will manage encryption with remote endpoints, enabling local inspection of plain text packet contents.

Pros:

  • Flexible deployment options include on-premise, cloud, and hybrid cloud configurations
  • Can redirect DDoS attacks away from network infrastructure
  • Includes email encryption for added security

Cons:

  • Would like to see more data visualization in the interface for NOCs
  • Port mapping feature could be made more user-friendly

There is a hosted cloud-based version of this service, which is called Barracuda Essentials. Barracuda Networks makes the Email Security Gateway available on a free trial for evaluation.

12. SpamTitan

SpamTitan

SpamTitan is a product of TitanHQ. Its main activities block spam, malware, infected attachments, malicious links, and phishing attempts. The service also performs recipient verification and scanning of outbound emails to prevent data disclosure. The system deploys AI-based predictive technology to spot zero-day attacks without relying on a threat intelligence database.

Key Features

  • Spam, malware, and phishing blocker
  • Correspondent verification
  • Attachment sandboxing

Why do we recommend it?

SpamTitan is one of a series of email protection services that are offered on the TitanHQ platform. This tool, as the name suggests, focuses on identifying and removing spam emails. This system also blocks malware and ransomware. It verifies URLs in emails and removes malicious links.

The service is created through several different security tactics, which include the use of blacklists that automatically block emails that arrive from known hacker and scammer addresses. The system is able to spot spoofing and includes sandboxing to protect against advanced email attacks. The service can also be set to implement your company’s content policies, blocking emails that contain inappropriate text or images.

Who is it recommended for?

SpamTitan is offered as an appliance for on-premises deployment and there is also a cloud-based edition. The service is available in a version just for SaaS Microsoft 365 email protection. TitanHQ offers a version of SpamTitan for managed service providers. A higher plan, called SpamTitan Plus, will also block phishing attempts.

Pros:

  • The dashboard is simple, yet informative with key email metrics
  • Provides protection against both malicious links and attachments
  • Can “detonate” payloads in a sandbox environment to uncover hidden viruses

Cons:

  • Not ideal for resellers or MSPs
  • Would like to see 2FA as an enforced option
  • Outlook plugin can cause Outlook to crash on occasions

TitanHQ offers SpamTitan on a free trial.

13. modusCloud

modusCloud Email Security

Vircom offers a range of email security systems, including modusCloud, which is a cloud-based system. The company’s on-premises equivalent is called modusGate. The modusCloud system will block spam and also phishing attempts. It seeks out malware hidden within email and attachments and verifies links in emails to ensure that they do not lead to infected or fake web pages.

Key Features

  • Delivered from the Cloud
  • Blocks spam and phishing attacks
  • Blocks malware

Why do we recommend it?

Vircom modusCloud is a proxy service that filters emails before they reach your mail server. The system will also root out phishing attempts, scan for malicious links, and strip out malware. The service scans attachments as well as email bodies. This service will reduce the load on your email server.

Other services from Vircom can be added to the modusCloud package to provide a full email protection service. These extra services include content filtering to enforce company policies. The cloud service can also provide continuity email servers in case your own server goes down. Another extra that can be added is an email archiving service. Email encryption for the transmission of sensitive data is another option.

Who is it recommended for?

This is an interesting service that would be suitable for any business. Vircom offers a version for on-premises Exchange Server and another for the SaaS Microsoft 365 but the standard tool can protect other email systems. You can also set up the cloud account to provide a business continuity service.

Pros:

  • Simple interface makes it easy to spot patterns and issues quickly
  • Provides link verification and attachment scanning
  • Offers email archiving alongside email monitoring

Cons:

  • Can take some time to train the system to reduce false positives

14. Hornetsecurity Spam and Malware Protection

Hornetsecurity Spam and Malware Protection

HornetSecurity’s Spam and Malware Protection is a cloud-based service. The company boasts the highest spam detection rate in the industry, filtering out 99.99 percent of all spam. Hornetsecurity points out that 50 percent of all the world’s emails are spam and so blocking these before they get to your network seriously reduces the traffic that it has to deal with, freeing up capacity for productive activity.

Key Features

  • Cloud-based
  • Spam and phishing filters
  • Malware blocking

Why do we recommend it?

Hornetsecurity Spam and Malware Protection also includes the Zerospam system, which Hornetsecurity took over. This is a cloud-based proxy service that acts as a front-end for your mail server and then passes on clean and valid emails to your mail server over an encrypted link.

The email security service is also able to spot phishing attempts and block them. All email-borne malware whether in the email body, in images, or in attached documents. It will also detect links that lead to false or infected web pages. The service provides effective DDoS protection for your email servers.

Hornetsecurity ensures that the link between its cloud system and your home network cannot be interfered with or spied on by encrypting traffic in either direction. Spam and malware filters are also applied to outbound traffic.

Who is it recommended for?

You can use this tool to block spam, phishing attempts, BEC, malware, and malicious links. The service will also absorb DDoS attacks. The package is suitable for businesses of all sizes but Hornetsecurity does not offer a free trial or publish a price list, which will deter small businesses.

Pros:

  • Operates solely in the cloud, making it easy to scale
  • Stops phishing attempts as well as spoofed domain attacks
  • Maintains a robust threat database to provide up-to-date scanning
  • Supports multi-tenant usage

Cons:

  • Support could use improvement, specifically faster response times
  • Would like to see more knowledgebase articles for new users

15. Sophos Email Security

Sophos Email Security

Sophos is one of the world’s leading cybersecurity companies and its Email Security product is very powerful. This protection system is available as an appliance, a virtual machine, or as a cloud service. The Email Security service controls both inbound and outbound emails. Inbound traffic gets checked for spam and viruses and outbound filters apply data loss prevention strategies.

Key Features

  • Implemented as a device, a virtual device, or a cloud platform
  • Monitors email systems on-site and on the cloud
  • Implements data loss prevention

Why do we recommend it?

Sophos Email Security is a security system for both inbound and outbound emails. It will scan incoming emails for threats, such as spam, BEC, phishing attempts, and malware. It will also scan for and block malicious links. The tool will apply data loss prevention policies to outbound emails.

While the appliance protects your on-premises email server, the cloud service can protect your own email server on-site and also cloud-based servers, such as Office 365. The service also includes email and/or attachment encryption and phishing defenses.

Who is it recommended for?

Sophos aims its products at mid-sized businesses, although this product would be suitable for enterprises of all sizes. The deployment options will appeal to different market sectors. The option to run the service as a network appliance is a solution for larger businesses and the virtual appliance option will appeal to smaller businesses.

Pros:

  • Can install virtually, on-premise, or in the cloud
  • Provides protection from inbound and outbound threats
  • Can recover lost emails, acting as a DLP tool as well

Cons:

  • Would like to see better Active Directory integrations, supporting the removal of users
  • Reporting feels canned, not much customization
  • Would like to see more integration options

Sophos offers Email security on a 30-day free trial.

Choosing email monitoring software

Your decision to monitor your company’s email will be driven by a need for spam filtering, data loss protection, or both. Your security priorities will dictate which of these products suit you best. You might also consider whether an appliance would be of more interest to you or whether you think that you would prefer an edge service cloud solution.

The options on our list of recommendations are all excellent email security services. Whichever you choose, getting protection from attack or data theft through email should be your priority.

Email monitoring software FAQs

How do I monitor email activity?

All emails pass through your email server and so that is the place to implement email monitoring – for both performance and security monitoring. You don’t need to monitor email clients, but you do need to ensure that your users don’t have clients that communicate with external email servers. As long as you have your corporate email activity locked down to run through your own central server, you can implement data loss prevention by scanning outgoing emails, and cybersecurity protection by scanning incoming emails.

What is e mail monitoring?

Email monitoring operates both performance checks for email servers and security monitoring for cyber protection. Performance monitoring needs to ensure that your mail service keeps running efficiently and cyber protection blocks malware and scams and also data disclosure. Some email monitoring packages operate as plug-ins for your email server and they have integration procedures built into their service dashboards to make adoption easy. Other email monitoring systems work as proxy services and run on the cloud, catching all of your inbound and outbound email traffic.

Can emails be monitored?

Legally, all work emails can be monitored by the business. While private emails can’t legally be monitored by the company’s IT department, the use of corporate resources for private use can be blocked. It is important to prevent employees from using their own email accounts at work because they could be used for data theft and also indicates that workers are not focused on their jobs.