NinjaOne RMM vs Pulseway RMM

Both NinjaOne and Pulseway offer unique RMM solutions for a wide range of IT teams and network environments. While both platforms are leaders in their space, there are some key differences you would consider before buying.

Key Takeaways

  • Pulseway RMM excels in mobile management, offering unparalleled flexibility and responsiveness for IT administrators on the go, making it ideal for dynamic environments where immediate action is required.
  • NinjaOne offers superior scalability and integration, with a focus on providing a comprehensive, all-in-one IT management solution that grows with your business and simplifies the management of security and endpoint management.
  • Both platforms cater to different operational priorities: Pulseway is designed for those prioritizing mobility and immediacy, while NinjaOne is best suited for businesses seeking a scalable, integrated IT management platform with an emphasis on ease of use and comprehensive control.

Main Differences Between NinjaOne RMM and Pulseway RMM

Mobile Management Capabilities

NinjaOne provides a robust, web-based platform that excels in managing endpoints, security, and backups from a unified interface. However, Pulseway sets itself apart with its mobile-first approach, offering comprehensive RMM capabilities directly from a mobile app.

This difference is significant because it enables IT administrators using Pulseway to manage and monitor their IT infrastructure on the go, offering immediate response capabilities that are unmatched by desktop-only solutions. This mobility is especially valuable for small to medium-sized business owners or IT professionals who need to stay responsive outside traditional office environments.

User Interface and Usability

While both NinjaOne and Pulseway offer intuitive interfaces designed for ease of use, NinjaOne’s user interface is often praised for its simplicity and clarity, making it particularly accessible for users with varying levels of technical expertise.

NinjaOne’s dashboard and navigation are designed to minimize the learning curve and streamline the management of IT assets. This contrasts with Pulseway, where the emphasis is on mobile usability, which, while highly effective, presents a different user experience focused on on-the-go management rather than deep-dive analytics and configuration from a desktop perspective.

Security and Endpoint Management

NinjaOne and Pulseway both offer endpoint management and security features, but NinjaOne’s approach to integrating these services is more comprehensive. NinjaOne provides a more seamless integration of security features such as antivirus, patch management, and backup solutions within its platform, aiming for an all-in-one solution that minimizes the need for third-party applications.

This integrated approach simplifies the management process, offering a significant advantage for businesses looking for a streamlined IT management and security solution. Pulseway, while offering robust security and patch management features, tends to operate with a slightly more modular approach, which can offer flexibility but may require more configuration and management.

Scalability and Customization

NinjaOne shines in its scalability and customization options, catering to businesses of all sizes with its cloud-based architecture that effortlessly scales. This scalability is crucial for growing businesses that anticipate rapid expansion of their IT infrastructure. Pulseway, while also scalable, emphasizes its mobile management and real-time alerts, appealing to a different set of priorities. 

The main difference here lies in how each platform approaches growth and customization. NinjaOne focuses on a scalable, customizable platform that grows with your business, whereas Pulseway prioritizes mobility and immediate responsiveness, which might be more critical for certain IT administrators and business models.

NinjaOne RMM vs. Pulseway RMM Comparison Table

FeaturePulseway RMMNinjaOne
Mobile ManagementExceptional mobile app for management on the goLimited mobile app capabilities compared to Pulseway
User InterfaceMobile-first, intuitive for on-the-go useUser-friendly, designed for ease of use with a focus on desktop management
ScalabilityGood, with flexible plans for SMBsExcellent, easily scales with business growth
Security and Endpoint ManagementComprehensive, with a focus on modular add-onsIntegrated approach offering a unified solution for security and management
AutomationStrong automation capabilities for routine tasksAdvanced automation and customizable workflows
Patch ManagementEfficient patch management systemRobust patch management with extensive automation
Integration EcosystemModerate, with essential integrationsExtensive, supports a wide range of third-party integrations
Support and Training24/7 support with comprehensive training resourcesComprehensive support and training, including detailed documentation and webinars
PricingTransparent, starting at $27/month for 20 devicesQuote-based, tailored to the size and needs of the organization

NinjaOne Overview

NinjaOne offers a unified IT management platform that simplifies the complexities of managing a diverse IT environment. Through my testing, I was particularly impressed by its ability to combine endpoint management, patch management, and remote monitoring into a single, intuitive interface. This integration not only enhances efficiency but also significantly reduces the time IT teams spend on routine tasks. NinjaOne’s focus on user experience and automation makes it an excellent choice for organizations looking to streamline their IT operations.

Key Features

  • Automated IT Management: Streamlines IT processes with powerful automation tools.
  • Centralized Monitoring: Provides a unified view for monitoring all IT assets.
  • Patch Management: Automates patch deployment across devices for security.
  • Remote Access: Enables secure, remote troubleshooting and support.

Unique Features

  • Self-Healing Automation: NinjaOne’s advanced automation capabilities allow for the setup of self-healing actions that automatically resolve common issues without human intervention, significantly reducing downtime and manual troubleshooting efforts.
  • Integrated Backup Solutions: Unlike many RMM tools that require third-party integrations for backup functionalities, NinjaOne offers an integrated backup solution, providing seamless data protection and recovery directly within its platform.
  • Document Management: NinjaOne includes a unique document management system designed for IT documentation. This feature enables teams to securely store and manage all critical IT documentation in one place, enhancing knowledge sharing and compliance.

Why do we recommend it?

NinjaOne is highly recommended for its comprehensive IT management capabilities, designed to improve operational efficiency and security. Its strengths in automation, centralized monitoring, and patch management address the critical needs of modern IT environments, making it an indispensable tool for proactive IT management.

Who is it recommended for?

This platform is ideal for SMBs, MSPs, and IT departments seeking a scalable, all-in-one solution to manage and secure their IT infrastructure. Its intuitive design and robust feature set make it suitable for teams with varying levels of technical expertise, streamlining IT management tasks across the board.


  • Scalable Architecture: NinjaOne’s cloud-based framework is designed to scale effortlessly with your business, accommodating growth without performance degradation.
  • Unified Endpoint Management: Offers comprehensive management of all endpoints, including workstations, servers, and mobile devices, from a single pane of glass.
  • Enhanced Security Features: Integrates advanced security measures, including antivirus, patch management, and backup solutions, to ensure your IT infrastructure is protected against threats.
  • Intuitive User Interface: Features a clean, user-friendly interface that simplifies navigation and streamlines the management of IT assets, making it accessible for users of varying technical abilities.


  • Learning Curve: The platform’s extensive features may require a significant time investment to master.

Monitoring Capabilities

NinjaOne stands out for its deep and customizable monitoring capabilities, offering detailed insights into every aspect of your IT infrastructure. The platform allows for proactive management by enabling administrators to set custom thresholds for alerts, ensuring that potential issues are identified and addressed promptly. Its monitoring solutions are designed to be both comprehensive and easy to configure, providing a holistic view of your environment’s health.

  • Endpoint Monitoring: Workstations, servers, and mobile devices
  • Network Device Monitoring: Routers, switches, and firewalls
  • Cloud Infrastructure: Public and private cloud performance metrics
  • Backup and Recovery: Status and health of backup solutions


NinjaOne adopts a quote-based pricing model, which can be tailored to the specific needs and scale of your organization. While specific pricing details were not readily available without a direct inquiry, the platform is known for its competitive rates that provide value for its extensive feature set. Organizations interested in NinjaOne are encouraged to contact their sales team for a personalized quote that reflects their unique requirements and scale.

Pulseway RMM

Pulseway RMM stands out as a highly intuitive, cloud-based Remote Monitoring and Management solution, designed for IT administrators to manage and monitor their IT infrastructure from anywhere, at any time. My experience with Pulseway was notably positive, particularly appreciating its mobile-first approach, which allowed for unparalleled flexibility in managing IT tasks directly from a smartphone or tablet.

Key Features

  • Real-Time Alerts: Sends instant notifications about system issues.
  • Mobile Management: Manage your IT environment from any mobile device.
  • Automation Workflows: Automates repetitive tasks to improve efficiency.
  • Patch Management: Ensures software is up-to-date and secure.
  • Customizable Dashboards: Offers tailored views of your IT infrastructure.

Unique Features

  • Mobile-First RMM: Pulseway’s core strength lies in its mobile-first approach. It offers a comprehensive, fully-functional mobile app that allows IT administrators to monitor and manage their IT environment directly from their smartphones or tablets.
  • Customizable Automation Workflows: Beyond standard automation capabilities, Pulseway allows for highly customizable automation workflows that can be triggered by a wide range of system events, offering a level of flexibility and control that is highly beneficial for tailored IT management strategies.
  • Real-Time Status Updates: Unlike many RMM solutions that refresh data at intervals, Pulseway provides real-time updates on the status of monitored systems, ensuring that administrators can react instantly to any issues as they arise.

Why do we recommend it?

Pulseway is highly recommended for its exceptional mobile management capabilities and real-time alerts, making it ideal for IT administrators who need to stay informed and react swiftly to issues, regardless of their location. Its user-friendly interface and powerful automation tools streamline IT operations, making management tasks more efficient.

Who is it recommended for?

This solution is perfect for small to medium-sized businesses and IT service providers that require a flexible, on-the-go approach to IT management. Pulseway’s ease of use and mobile-first design make it particularly suited for teams seeking to maintain a proactive IT management strategy without being tied to a desktop.


  • Mobile-First Design: Offers comprehensive IT management functionalities on mobile devices, enhancing flexibility and responsiveness.
  • Automation Excellence: Easily automates complex workflows, significantly reducing manual efforts and improving operational efficiency.
  • Comprehensive Monitoring: Delivers real-time insights into system performance and health, enabling proactive issue resolution.
  • User-Friendly Interface: Features an intuitive interface that simplifies IT management, making it accessible to users of all technical levels.


  • Limited Integration: While Pulseway offers several integrations, its ecosystem is not as extensive as some competitors, potentially limiting functionality for certain use cases.

Monitoring Capabilities

Pulseway RMM delivers comprehensive monitoring capabilities that enable IT administrators to keep a vigilant eye on their IT infrastructure from anywhere. The platform’s real-time alerts and notifications system ensures that you’re always informed about the health and performance of your systems, preventing potential issues before they escalate. Notably, its monitoring capabilities extend across a wide range of devices and systems, making it a versatile tool for diverse IT environments.

  • System Performance: CPU, memory, and disk usage
  • Network Monitoring: Bandwidth utilization and network health
  • Application Monitoring: Real-time status of critical applications
  • Server Health: Including temperature, fan speed, and power supply status

Support and Training

Pulseway ensures users are well-supported through a variety of channels including 24/7 live support, a comprehensive knowledge base, and training resources. My interactions with their support team were prompt and helpful, resolving queries efficiently. Additionally, their online resources and webinars are valuable for both new and experienced users.


Pulseway’s pricing is transparent and scalable, starting at $27 per month which covers up to 20 endpoints. This plan includes full access to the RMM platform, automation workflows, and patch management features. I did appreciate Pulseway’s transparent pricing model on their website, allowing me to easily estimate my costs based on device count.

For larger organizations or those needing more endpoints, Pulseway offers customized Enterprise plans tailored to specific requirements, with pricing available upon request. Their pay-per-use model ensures that businesses only pay for what they need, making it a cost-effective solution for various sizes and types of organizations

Final Thoughts

In my experience testing both Pulseway RMM and NinjaOne, I found that each serves a distinct purpose depending on your IT management requirements. Pulseway stood out for its exceptional mobile management capabilities, making it a perfect match for IT administrators who prioritize flexibility and the ability to respond to real-time issues from any location.

NinjaOne, on the other hand, impressed me with its scalability and comprehensive approach to IT management, including integrated security features and backups, which is ideal for businesses seeking a unified solution that can grow with their needs.

Both products offer generous free trials, allowing you to see how each RMM works for your network environment.