The Best Privacy Training Tools for Employees 

As organizations strive to fortify their defenses against privacy breaches and regulatory non-compliance, the critical role played by a privacy-conscious workforce matters a lot. Whether you’re a multinational corporation or a small business, the power of informed and vigilant employees can’t be underestimated.

Here is our list of the best privacy training tools for employees: 

1. KnowBe4 A video library of privacy training courses that includes phishing awareness and a unit to make the customers of online banking systems aware of potential credentials theft threats.
2. SANS Security Awareness video courses for end users that focus on threats such as phishing with quizzes and phishing simulations for comprehension testing.
3. OneTrust Platform A data privacy management platform that includes consent management and DSAR procedures..
4. IAPP Data Privacy Training A range of courses available online or in nearby training centers that provide general safety tips for employees or career-track qualifications for individuals.
5. Inspired eLearning A library of training videos that include explanations of GDPR, PCI DSS, and HIPAA, plus phishing awareness courses.
6. Skillsoft An online employee training library that includes three videos that provide data privacy awareness training.

The landscape of privacy regulations such as Europe’s GDPR, U.S. federal and state data privacy laws, and others–can be complex for organizations to navigate. However, when equipped with a skilled privacy-aware workforce, adherence to regulations transforms into more than a mere procedural formality. It evolves into a thorough comprehension of the legal and ethical obligations that steer the practices of managing data security and privacy.

At the heart of the matter lies the realization that data is the lifeblood of modern businesses. Whether it’s customer information, intellectual property, or sensitive internal communications, the data that organizations handle is a treasure trove for cybercriminals and a regulatory focal point. This is where privacy training comes in.

In this article, we present the Best Privacy Training Tools for Employees. From interactive simulations that immerse your staff in real-world scenarios, to customizable modules that cater to your organization’s unique needs, these tools stand as the vanguard of a new era in employee privacy awareness training.

The Best Privacy Training Tools for Employees

1. KnowBe4

KnowBe4 has earned its reputation as a trailblazer in the field of security awareness and privacy training. One of its most notable attributes is its interactive and engaging content delivery. Gone are the days of dry and mundane training sessions. Its user-friendly interface, coupled with a variety of multimedia elements, makes learning not only effective but enjoyable. The platform offers a vast library of customizable training modules that cater to the specific needs of diverse organizations.

Key Features:

• End user security awareness training
• Phishing detection training
• Online banking risk awareness
• Compliance training
• Automated detection of risky user behavior

Why do we recommend it?

KnowBe4 is a security platform that includes training platforms and also some automated activity monitoring systems. For example, you can get courses on phishing detection for employees on the platform but there is also a phishing detector scanner available. A service called SecurityCoach scans user behavior and identifies individuals who are displaying risky behavior and either need to be trained better or suspended.

KnowBe4’s impact is most pronounced in its ability to empower employees as the primary guardians of security and privacy within an organization. Through real-world simulations and scenario-based training, employees are immersed in situations that mirror the complexities of actual data privacy breaches. This hands-on approach not only enhances their understanding of potential threats but also hones their skills in identifying and responding to suspicious activities.

Who is it recommended for?

This package is available for a team of a minimum of 25 members. So, very small businesses will need to look elsewhere. There are training facilities on the platform in the form of online videos relating to best practices for secure working procedures. The platform also offers user behavior analytics, so companies looking for live security monitoring tools will be particularly interested in this package.

Its training content delves into the nuances of privacy regulations, and data privacy impact assessment (DPIA), among others, enabling employees and organizations alike to understand their responsibilities and obligations. Through its training modules, KnowBe4 translates legal jargon into practical actions. Employees learn how to handle personal data ethically, securely, and in full compliance with regulations. This not only mitigates the risk of regulatory fines but also cements the organization’s reputation as a responsible steward of sensitive information.

2. SANS Security Awareness

SANS Institute is one of the largest sources of information security and privacy training and security certification in the world. SANS Securing Awareness Training program provides a range of security and privacy training courses designed to educate employees on safeguarding sensitive information and adhering to privacy regulations.

Key Features:

• A strong cybersecurity brand
• Phishing awareness training
• A phishing simulator
• Course progress tracking

Why do we recommend it?

SANS Security Awareness Training is one strand of training programs in the SANS Institute site. The other is a menu of professional certification courses for cybersecurity technicians. The training courses are particularly strong on cautioning users on the dangers that can lurk in emails. Education is reinforced by quizzes and there is a phishing simulator to test the fortitude of trained users.

The training modules are designed to elevate employees’ understanding of privacy risks, data handling best practices, and the consequences of privacy breaches. The modules are designed to be engaging and include real-world scenarios and interactive elements. Perhaps the most profound impact of SANS Institute’s Securing Awareness Training lies in its potential to catalyze cultural transformation. The training’s emphasis on individual responsibility and collective commitment contributes to the cultivation of a culture where security and privacy are not just a consideration but core values. When employees understand the value of data privacy, they become ambassadors of the organization’s commitment to integrity, trust, and ethical behavior.

Who is it recommended for?

Every company probably already has a technician or IT department manager who has been allocated responsibility for cybersecurity and that person will already be a regular visitor to the SANS Institute website, so sourcing privacy training from this organization is a natural choice because of brand recognition in the field.

By infusing privacy awareness into the organization’s DNA, SANS Institute’s training turns employees into advocates who recognize that data protection is not just a legal obligation but an ethical imperative. This shift has a cascading effect, resonating with customers, partners, and stakeholders, and propelling the organization toward a future where privacy is revered, and data breaches are minimized.

3. OneTrust Platform

OneTrust is a prominent technology platform that specializes in helping organizations manage various aspects of privacy, security, and data compliance. It offers a suite of tools and solutions designed to address the complex challenges posed by privacy regulations, data protection, and the need for ethical data handling.

Key Features:

• Privacy Management OneTrust assists organizations in managing their privacy programs by providing tools for data inventory and mapping, consent management, privacy impact assessments, and managing subject access requests.
• Data Governance The platform facilitates data governance by helping organizations establish policies, procedures, and controls for data management, classification, and retention.
• Vendor Risk Management Organizations can assess and manage the privacy and security risks posed by their third-party vendors and partners.
• Compliance Management OneTrust aids organizations in adhering to various global privacy regulations, such as GDPR, and others.
• Consent and Preference Management Organizations can use OneTrust to collect and manage user preferences and permissions for data collection and processing.
• Incident and Breach Management The platform provides tools to detect, respond to, and manage data breaches and incidents, ensuring compliance with reporting requirements.
• Ethics and Compliance OneTrust assists organizations in promoting ethical behavior and compliance by offering tools for training, policy management, and whistleblower reporting.

Why do we recommend it?

The OneTrust platform provides tools to manage the capture and storage of personally identifiable information (PII), particularly on websites. The utilities on the platform include website consent forms for cookies and for data storage. These notifications are adapted to each standard that applies to the site’s activities in different locations in the world.

OneTrust provides organizations with visibility into critical areas such as privacy, governance, risk management, ethics, and environmental, social, and governance (ESG) concerns. This holistic approach ensures that organizations can proactively address these aspects in a synchronized manner, reducing silos and enhancing efficiency. OneTrust goes beyond providing training to offering tangible proof of compliance through detailed reports on training history and performance. This supports internal audit efforts and bolsters an organization’s ability to demonstrate its commitment to privacy and regulatory alignment with external stakeholders.

Who is it recommended for?

OneTrust presents a menu of services from businesses with 500 employees or fewer and offers a bespoke package by negotiation to larger companies. This platform is particularly useful for Web-driven businesses because it can adapt your site’s legal notifications according to where in the world the visitor is.

With OneTrust’s suite of solutions, organizations can navigate the ever-evolving landscape of data privacy regulations. It empowers businesses to build and maintain trust with customers, protect sensitive information, and demonstrate their commitment to ethical data practices. A free 14-day trial and demo are available on request.

4. IAPP Data Privacy Training

IAPP stands for the International Association of Privacy Professionals. It is a well-known and respected organization that focuses on promoting and supporting professionals involved in data privacy and information security. The IAPP provides resources, education, certification, and networking opportunities for individuals and businesses that deal with data privacy and protection.

Key Features:

• Education on data privacy standards
• Choice of in-person or online classes
• Self-paced video courses

Why do we recommend it?

IAPP Data Protection Training is available as taught courses or as a video library. The system provides education on all of the major data protection standards in the world. The IAPP itself provides its courses over the Internet and licenses third-party training companies to run courses for those who want to sit in a class.

One of the key offerings of IAPP is its Data Privacy Training programs. These programs are designed to educate individuals about various aspects of data privacy, compliance, and information security. The IAPP offers a range of training options to cater to different skill levels and roles within the field.

Other training offerings include:

• Certification Programs IAPP offers several globally recognized certifications for professionals in the data privacy and security domain. These certifications cover various levels of expertise and focus areas. Some popular certifications include:
• Training Workshops and Webinars IAPP offers various workshops and webinars on topics related to data privacy and protection. These events provide practical insights, case studies, and expert guidance to help professionals understand and navigate the complexities of data privacy laws and regulations.
• Privacy Training for Employees IAPP provides resources for organizations to train their employees on data privacy best practices. These resources help organizations raise awareness about privacy concerns and ensure that employees understand their responsibilities in handling personal data.
• Online Learning Platform IAPP offers an online platform called “Privacy Core e-learning” that provides interactive modules covering various aspects of data privacy. This platform allows individuals to learn at their own pace and gain practical knowledge about privacy laws, compliance, and best practices.
• Resource Library IAPP offers an extensive collection of resources, articles, research papers, and toolkits related to data privacy. These resources can be valuable for individuals seeking in-depth information on specific privacy topics.

Who is it recommended for?

The IAPP provides certification training for data security and cybersecurity professionals. These courses are very involved and will only be of interest to a small number of security-involved employees. The company also offers a video library of privacy training courses which will be more appropriate for general employee education.

IAPP training offers a way to advance your employee career and enable them to gain a certified qualification from the ANSI National Accreditation Board (ANAB), an organization that provides accreditation services for a wide range of certification and testing programs.  IAPP training is available in three formats: Online, Live Online, and In-Person Classes. These formats cater to different learning preferences, budgets, and schedules. All modalities cover the complete range of topics needed for the respective IAPP certification.

5. Inspired eLearning

Inspired eLearning is a company that specializes in providing cybersecurity and privacy training solutions. Inspired eLearning’s Privacy Training solution is an essential toolkit designed to help organizations navigate the privacy landscape while fostering a culture of privacy consciousness within your organization. The Privacy Training solution offered by Inspired eLearning is designed to ensure employees are always up-to-date and compliant with the latest privacy regulations. This ensures that your organization can stay ahead of the curve, minimizing risks associated with non-compliance.

Key Features:

• GDPR, PCI DSS, and HIPAA awareness training
• Phishing awareness courses
• Phishing simulation and user testing

Why do we recommend it?

Inspired eLearning is a cloud platform with a library of online videos that cover a range of topics that includes HR and marketing issues. The Privacy Training section of the library includes videos that explain the data protection standards, including GDPR, PCI DSS, and HIPAA.

Whether your team handles medical, financial, or personal data, Inspired eLearning’s Privacy Solution Courses have got you covered. With offerings like “PCI Essentials for Account Data Handlers and Supervisors” and “Key Principles of the GDPR,” your employees can access targeted training that is relevant to their roles. From IT professionals seeking to understand PCI requirements to data handlers grappling with the intricacies of GDPR compliance, the courses are designed to cater to diverse learning needs.

Who is it recommended for?

The Privacy Training courses offered on the Inspired eLearning platform don’t go into great depth, so these are not legal training courses, but overviews to make employees aware of the issues surrounding these requirements. The platform includes video courses about phishing and the service also offers anti-phishing monitoring software.

For over 15 years, Inspired eLearning security and privacy awareness training programs have been leveraged by organizations ranging from small businesses to multinational corporations. Its robust user support system ensures a seamless training experience for your employees. From turnkey implementation to a comprehensive “how to” video library, live chat, and phone support, their customer-centric approach guarantees that your team can confidently navigate the training process. A free trial is available on request.

6. Skillsoft

Skillsoft, a leading eLearning company, stands as a pioneer in providing modern privacy and compliance training solutions. With a wealth of expertise and a diverse array of cybersecurity and privacy courses, Skillsoft equips businesses with the knowledge and tools they need to navigate the complex world of regulations and safeguard sensitive information.

Key Features:

• Diverse Course Library Skillsoft offers a vast library of courses covering various aspects of privacy and compliance. From introductory courses to in-depth tutorials, the platform caters to learners with different levels of expertise.
• Regulatory Updates Privacy and compliance regulations are ever-changing. Skillsoft’s courses are regularly updated to reflect the latest legal requirements, helping organizations stay current and adapt their practices accordingly.
• Engaging Learning Formats Skillsoft employs a variety of engaging learning formats, including videos, interactive simulations, case studies, and quizzes. This diverse approach not only enhances comprehension but also encourages active participation.
• Customization Each organization’s needs are unique. Skillsoft’s training can be customized to align with specific industry regulations and an organization’s internal policies, making the training highly relevant and practical.
• Measurable Learning Skillsoft’s training platform allows organizations to track the progress of employees and measure their understanding through assessments. This data-driven approach enables organizations to identify areas of improvement and take corrective actions.

Why do we recommend it?

Skillsoft offers detailed courses for development and operations technician teams and also has a list of videos that caution end users about behavior that can weaken a business’s security. There are three videos on the platform that provide general data privacy advice for employees. The shortest of these is 13 minutes long, while the other two last 36 and 48 minutes.

Skillsoft’s privacy and compliance training is designed to address issues related to data privacy regulations, standards, and best practices across industries. The training encompasses a wide range of topics, including data protection, cybersecurity, anti-corruption, anti-money laundering, workplace ethics, and more. This comprehensive approach ensures that organizations remain compliant with legal requirements while fostering a culture of ethical behavior.

Skillsoft’s training provides a clear overview of the privacy laws and industry standards that organizations are obligated to adhere to. This aspect ensures that employees are aware of the legal landscape and can make informed decisions to avoid breaches. The training underscores the vital role employees play in enforcing the company’s privacy policies and procedures. By highlighting the direct link between individual actions and overall data security, employees are motivated to become proactive contributors to the organization’s privacy posture.

Who is it recommended for?

The privacy training videos for employees don’t go into too much detail and they cover activities outside of the business’s premises as well as office practices and credentials protection. Companies involved in application development can get more detailed courses to enforce strong security in their code.

An essential component of the course is guiding employees on how to react in the event of a security breach. Clear protocols are outlined to ensure a swift and effective response, minimizing potential damage and complying with legal obligations.

A free online demo is available on request.